College of Humanities, Arts, and Social Sciences
Colleagues,
Pursuant to the University of California Electronic Communications Policy, UCR Policy Number 350-11 on Email Distribution, and the UCR Social Networking Policy Document, the CHASS Office of the Dean adopts the following guidelines for College-wide electronic communications:
Communications from the Office of the Dean
Non-elective electronic communications from the Office of the Dean will be time-sensitive and applicable to all recipients. Such communications include:
- Notices from the Dean of the College
- Emergency-related notifications and alerts
- Health and safety protocols
- HR-related updates related to policy, leave, and benefits
- IT-related service interruptions, security issues, and technical support
- Facilities-related updates related to temporary closures, HVAC, and power outages
- Administrative and operational changes in College and unit organization, budget, and leadership
- Strategic initiatives sponsored by the Office of the Dean
- Notable promotions, appointments, and departures
- Exceptional accomplishments of CHASS faculty, staff, students, and alumni
Other CHASS electronic communications channels include:
Events Digest: Sent bi-weekly during fall, winter, and spring quarters from CHASS Marketing and Communications to all CHASS faculty, staff, and students promoting college-specific events and other campus events of interest listed on events.ucr.edu.
CHASS Newsletter: Sent monthly during fall, winter, and spring quarters from CHASS Marketing and Communications to all CHASS faculty, staff, students, and select partners highlighting college-specific news, photos, videos, and stories of recognition and achievement.
CHASS Development Newsletter: Sent quarterly from CHASS Development to CHASS donors, alumni, and stakeholders highlighting college-specific news and achievement, with opportunities to provide support through giving and sponsorships.
CHASS Social: CHASS is active on LinkedIn, Twitter, Instagram, YouTube, TikTok, and other social media platforms. Any member of the College community may opt-in to follow and engage with accounts managed by the Office of the Dean.
Individual units of the College may develop their own communications policy consistent with UCR Policy Number 350-11.
How to Submit a News item or Event
For inclusion in the CHASS Events Digest and/or monthly CHASS Newsletter, please submit your news item or event at least four weeks in advance to chassmarketing@ucr.edu.
Events should also be submitted at events.ucr.edu, UCR’s online events calendar. Any UCR employee can register as a user and directly submit items to the main university calendar. The campus calendar is used by many campus communicators for weekly "digest" emails that are sent to UCR students, faculty, and staff.
To share news items within your unit/department, please contact your CHASS Chair or Director for consideration. CHASS Chairs and Directors also have access to the Chairs and Directors listserv to send email communications to all Chairs and Directors.
Campus-Wide Email Distribution
Email messages to all employees on campus may only be sent by one of the following entities:
- Chancellor
- Provost & Executive Vice Chancellor
- Planning, Budget, and Administration (health and safety units)
- Environmental Health & Safety emergency alerts
- UC Police Department emergency alerts
- University Communications
- University-wide messages on behalf of the UC Office of the President
- Campus publications (Inside UCR, UCR Life, etc.) and news
All other approved campus messages for broad distribution are included in existing communication channels and digital publications, such as Inside UCR, Coming up at UCR, Chancellor's Campus Update, etc.
ScotMemo
ScotMemos is a section on the Inside UCR website where any staff or faculty member can submit an announcement to the campus community. Submissions should contain content of potential interest to staff and faculty, should not include student-specific information, and should not promote organizations or businesses unaffiliated with UCR.
A curated selection of ScotMemos will be included in the Inside UCR Weekly newsletter emailed every Wednesday to all staff and faculty.
Faculty Email Distribution
Units on campus wishing to send messages to all senate faculty members (senate@scotmail.ucr.edu) should contact the Riverside Division of the UC Academic Senate for assistance. These communications are sent at the discretion of the Division Chair.
Student Email Distribution
Units on campus wishing to send messages to all enrolled students should contact the Office of the Vice Chancellor for Student Affairs. As a “mandatory list,” students@scotmail.ucr.edu may only be used for announcements that are time-sensitive, urgent, and applicable to all recipients. These types of announcements include:
- Registration processes
- Health Center offerings (e.g.: immunizations; insurance changes)
- Service curtailments (e.g.: campus closures; office closures due to emergencies, repairs, or upgrades; campus internet interruptions; communications systems malfunctions)
All other approved campus messages for broad distribution are included in existing communication channels and digital publications. Student-facing communications managed by University Communications include:
- All-inclusive content
- Sent weekly on Mondays
- For graduate students
- Subscribe to R'Grad Weekly
Coming Up at UCR (formerly R’Side)
- Events & important announcements/reminders only
- Sent weekly on Mondays
- For undergraduate students
- All-inclusive content
- Sent monthly on the first day of the month
- For undergraduate students
- Subscribe to Undergrad Experience
For more information about submitting your content or event to a campus-wide student newsletter, please contact Malinn Loeung, Student Communications Manager for University Communications.
Sincerely,
Daryle Williams
Professor and Dean
College of Humanities, Arts, and Social Sciences
University of California, Riverside
Jeff Girod
Assistant Dean of Marketing and Communications
College of Humanities, Arts, and Social Sciences
University of California, Riverside